ACS is pleased to welcome Reuters Professional Publishing (formerly Thomson Financial) to the Advantage community. Reuters Professional Professional Publishing is the fifth UK client to implement Advantage, beginning live operations in the first quarter of 2008.

With a portfolio of market-leading titles and online services, Reuters Professional Publishing provides authoritative and unbiased market intelligence to investment banking and private equity professionals throughout the world. Additionally, Reuters Professional Publishing runs events across the globe, including roundtables, conferences and awards dinners.

Reuters Professional Publishing began looking for a new fulfillment system late in 2006 to replace several existing systems. Their primary objective was to find a system capable of fulfilling their multi-product strategy: subscriptions, management reports, advertising sales, and conferences. Being able to provide a complete picture of their customers was becoming increasingly difficult with several outdated billing and fulfillment systems. Additionally, Reuters Professional Publishing was looking for a system to improve their customer service and provide more comprehensive marketing capabilities. Advantage was the system chosen to best satisfy all of these needs.

Giuliana d’Agostino, Order Processing Manager of Publishing, has this to say about her division’s experience, “I’m very confident in the future, and I’m more than ever confident that the choice of Advantage as a system has been a positive one.”

Last year, my family and I made our seventh move for Advantage Computing Systems. This was a move from beautiful, warm Alabama to beautiful, cold Michigan. Since Cecilia, my wife, was born and raised in a tropical country, you can imagine that this last move was met with something that could best be described as, well, “less-than-enthusiastic.” Let’s just leave it there.

After a 16-year absence from my home state, I’d forgotten how quickly winter becomes summer. Just two weeks ago as I write this it was snowing. Now, there are leaves on many of the trees and it’s been in the 70s for several days. Of course, it will probably snow again tonight.

But this quick transition is good because summer is our family’s favorite season for the aforementioned reason, and the sooner it’s hot out the better.

This time of year usually forces some planning, as weekends begin to get filled up with graduations, weddings, visits for Mother’s Day and Father’s Day (you’re welcome for the reminder) and family reunions, and we start to see that the summer is short and we’d better plan on a vacation or it simply won’t happen.

At ACS, we force people to plan early so that we can stagger vacations to provide the appropriate amount of support to you, our clients. (Sometimes I think it would just be easier if we did what they do in many countries: all take the month of August off and head for the beach.)

This forward-looking exercise is something we’re constantly doing for our product as well. We are finding that in order to be agile enough to keep up with the barrage of new ideas that come our way from you, our innovative clients, we need to consistently take a step back and make sure we’re not only seeing the forest for the trees, but that we’re in the right forest!

Let me provide an example. There have been clients who have accused us of being focused on print publishing, rather than digital. Our print-based functionality in our product has been cited as proof of this focus. Please indulge me in addressing this allegation.

Advantage has, for many years, provided solutions for publishers of digital content. When it became clear that the move toward digital publishing was not just a fad, we set about designing areas of functionality that would address the software requirements of publishers who wanted to sell digital content. (Digital, electronic, online…call it what you will, we’re talking about the same thing here – it’s not on paper.) We met our clients' needs in this area by expanding on functionality already found in our software to cater to the unique requirements of digital publishing. But it wasn’t long before we decided to create some new functionality specifically designed for digital content sales - Access Management & Billing, affectionately known as the AMB module.

In the last year or so, this area of our software is receiving major attention from many of you. As a result, it is going through further development and refinement and is turning into the hottest thing on our plate. We can hardly keep up with the demand for demonstrations!

But this all took the foresight of seeing the need and developing the specific functionality BEFORE any of you required it. Let’s use the analogy of a house: we had to build the model so you could see the potential. Then once we had the spec house in place, you were able to choose the carpeting, paint, tiles and cabinets to prepare it for occupancy.

We have made digital publishing a focus of much of our efforts over the last several years. We have not removed print functionality (such as direct mail costs and providing customer service letters on the printed page), because most of our clients still need it. But in the digital world, as you know, the reader wants to subscribe for periods of time which are much more variable, such as 24 hours, or 3 weeks or 4 months, when they know they’ll be done with a course they’re taking, for example. Digital publishing does not nail the reader or publisher down to issues of a journal or magazine. Digital content is more fluid and can change constantly. It can be purchased under many models: straight time-based subscriptions, number of downloads, phonecard models, etc. More models are being thought up all the time. And the content itself can be made up of pieces of journals or magazines, chapters of books, charts, pictures and tables of contents that the reader might want to package all together and access at a nice package discount.

It takes the print publishing business model and turns it on its head.
Here’s a quote (reprinted with permission) from industry guru Bob Sacks of Media Ideas, which focuses on magazine publishers, but underscores why we are doing what we’re doing with Advantage:

“Magazines are not changing, how you read their content is. What is a magazine? We at Media-Ideas believe that for a magazine to be a magazine, it must be metered, edited and have designed content, as well as be delivered periodically to the reader in a format that is date-stamped and permanent. We accept that a digital magazine with those six attributes is a magazine. We further believe that over the next 15 years, digital magazines will grow to become 30 percent of the magazine market. Within 25 years, they will represent more than 75 percent of the market for periodicals…Publishers must create a specific road map today toward multiplatform magazine publishing and content distribution.”

So as you are in the process of transforming your business away from paper, communicate with us and with our clients. There are probably Advantage users who have been through what you are facing and have used Advantage as the tool to drive that transformation.

For our part, we are looking at a number of areas where we’d like to expand functionality. Some of it we’ll develop and for some of it we’ll likely partner with other software developers. Please just be assured that I am pestering our engineers with ideas and impossible deadlines to make sure Advantage, both the product and the company, are ready to meet the latest requirements for your business.

Enjoy the Spring, and please pick up the phone and call whenever you want to talk about anything regarding Advantage – new ideas or questions about what we can already do. I’d love to hear from you.

An auto mechanic had a famous heart surgeon’s car in his shop and took the opportunity for a little friendly banter. “You know, Doc, cars are a lot more complicated than they used to be, what with embedded chips, GPS systems, anti-emission devices and all the rest. In fact, I’m sure my job is every bit as difficult as yours and yet you’ve got the fancy house and country club membership. What gives?” The surgeon nodded as he paid, agreeing that he wouldn’t have a clue how to fix his own car. As he was leaving the shop he turned back. “There is one little difference, though. You mechanics get to turn off the engine while you work.”

While software development is, thankfully,not a life or death issue, the engineering staff at ACS is acutely aware that both the publishing and computer industries are subject to fast-paced, unrelenting change. Whether we think of broad trends in technology or day-to-day operational challenges, we see a diminished tolerance for downtime or delay coupled with rising expectations for 24x7 service. Both computers and organizations are held to ever-rising standards. Let me highlight several initiatives under way here at ACS to build a product and an organization that is available whenever you need us.

We continue to streamline our upgrade process. In one recent example, we migrated 500+ GB of data (over one billion rows) from Oracle to Sql Server, applied 800 schema upgrades and advanced through seven Advantage revisions. We know that it is critical that upgrades be completed as rapidly and painlessly as possible.

We are also experimenting with new models for developing modifications to Advantage. In one recent project, we set aside the traditional four step model – specifications, code, QA, documentation – in favor of a more dynamic process that started with a high-level functionality ‘roadmap’ in lieu of a complete spec. Coding, testing and documentation all proceeded in parallel, with frequent checkpoints for web demos and hands-on access to the software throughout the development. For certain projects, we see significant potential in this more ‘agile’ development model.

For clients who use Advantage web or enterprise integration services to achieve real-time interaction with other enterprise software and to invent new ways to use Advantage, the number of individual ‘methods’ available through the Advantage API has grown steadily over the past four years (see Chart).

We’ve also made significant progress recently toward addressing the remaining incompatibilities between background processes like customer de-dupe and online users. We look forward to installing these improvements at client sites and continuing our dialog with you about how Advantage can best help you meet business demands without ‘missing a beat’.

Advantage allows you to have a PRO item that is actually a service item (or a non-inventory item). This allows you to add the item on PRO orders, but you do not need to keep warehouse quantities for the item.

Setup at INVDAT
Create your inventory item as you would any other PRO item.

Setup at INVDAT/WHS
You will need to add an item/warehouse record, even though you will not be keeping stock of the non-inventory or service item in your warehouse. To add the item, use the AN function, which will create the item with a quantity of 99999999 in the warehouse but the bin quantity will remain 0. You do not want to use the ‘A’ function to add the item, and then receive or adjust the quantity to 9,999,999 since that will create a bin quantity of 9,999,999, and that will cause problems later.

Assumptions on Non-Inventory Items

1. You cannot enter adjustment on service items.
2. You cannot enter a receipt on service items.
3. You can delete a warehouse record item when the quantity is 99999999.
4. You cannot commit inventory on service items.
5. You cannot backorder a service item.
6. Returning a service item does not increase the quantity in the warehouse.
7. You cannot enter a transfer on a service item.
8. You cannot do a physical inventory on service items.
9. A package header must be defined as a non-inventory item.